Become a Dairyfest Vendor

Join Our Artisan Market

Our annual Artisan Market is one of the highlights of Winchester Dairyfest.

Do you have a product to sell? You won’t want to miss this amazing event.

Vendor Information:

Date:

Saturday, August 10, 2024

Location:

Ault & Ault Winchester Arena (Outdoors), 577 Main Street
Vendor space locations will be assigned the week of the event.

Show Times:

Saturday: 10 am to 2 pm

Set-up Times:

Saturday: 8 am to 9:45 am

Tear Down Times:

Saturday: 2 pm to 4 pm

Exhibitor fees:

Fee: $40

Includes: 10’ x 10’ space (does not include electricity or water)

Vendors are welcome to book more than one vendor space for an additional fee of $40.00 per space.

Please note that vendor spaces are available on a first come, first serve basis, and are not available to all applicants. One applicant per MLM will be accepted.

How to Register:

Online: Fill out the form below. Once approved, you will be emailed a link to submit payment for your booth(s).
Download the PDF Vendor Form (opens in PDF). Once completed, either email it to kelly@theplantedarrow.com, or mail it to:
The Planted Arrow
Box 725
Winchester, ON
K0C 2K0

Payment:

Once your registration has been approved, a confirmation email with a link for payment will be sent to you.

Any cheques returned by your bank will cause your acceptance to be null and void. Please see rules and requests.

Vendor Form

Your Company Name:

Name(Required)

First Last

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Phone

Email(Required)

Website

What days will you be joining us?(Required)

Saturday only ($40)

Do you need more than one 10' x 10' booth?(Required)

Please note: Additional spaces are $40 per day.

Yes

No

If yes, how many?

Please describe your merchandise and/or services:(Required)

Vendor Type:(Required)

Artisan (hand crafted)

Retailer

Service Provider

Do you require the following:

Check all that apply. Electricity and water is first come, first serve.

Electricity ($15)

Water ($10)

Date(Required)

Your Signature(Required)

The undersigned, hereinafter referred to as participant, do hereby submit this application for a vendor space at Winchester Dairyfest. All participants will be subject to all terms, conditions and regulations governing Winchester Dairyfest and its production as set forth on this VENDOR SPACE APPLICATION FORM AND CONTRACT.

CAPTCHA

Email

This field is for validation purposes and should be left unchanged.

Vendor Rules and Regulations:

1. Participants must supply their own display items, power cords, shade tents, cash box, generators, float, pens, equipment and supplies required for the duration of the event. Vendors are responsible for their own equipment and assume all risk and liability in the event of loss or damage. Please mark your equipment with your name.

2. Participants are responsible for keeping their area clean during and after the event. Garbage cans will be provided.

3. All participants must be completely set up by 9:45 am on Saturday August 10th 2024,

4. Sale permits, licenses, and collection of all appropriate sales taxes and HST are the sole responsibility of the participant. You are responsible for your own charge card services.

5. Booth space is for single operation only. No subleasing or sharing of space is allowed unless specified in writing.

6. Vendors may not sell any drug paraphernalia, tobacco products, weapons or illegal studded jewelry.

7. All sales are from the vendor’s assigned booth only. No roaming sales.

8. No bullhorns or megaphones, flashing lights or strobes, speakers or sound amplification.

9. No hawkers. Vendors may not solicit or harass the crowd for sales.

10.Participants are expected to participate for the duration of the event, unless notice and approval are granted prior to the event.

11.No profanity or abusive behaviour is permitted. Violation of this policy will result in your removal from the premises, and the event, and your participation in future events will be thoroughly evaluated. No refund will be issued.

12. Vendors agree to grant Winchester Dairyfest Committee the right to use and publish any photographs taken at Winchester Dairyfest of their exhibit and/or vendor staff for editorial, trade, advertising and any other purpose.

13. Alcohol is not to be purchased and consumed by a vendor on site. Alcohol and/or narcotics are prohibited from Winchester Dairyfest grounds. If a vendor or their designee is caught in violation of this regulation the booth will be shut down immediately and not allowed to re-open until a designee from the Winchester Dairyfest Committee deems it acceptable. If the booth is shutdown for the duration of Dairyfest, no refund or reimbursement will be given.

14. Vendor spaces are limited and will be reserved on first come, first serve basis.

15. Vendor space will be considered reserved when full payment has been received.

16. Cancellations must be received in writing. Cancellations received on or before July 15, 2024 will result in a full refund for all fees paid. For cancellations made after July 15, 2024, there will be no refunds issued and vendors will be responsible for the full amount of all vendor fees.

17. Vendors are responsible for their own insurance. Neither the Winchester Dairyfest Committee or the Township of North Dundas are responsible and/or liable for any claim by a third party made on the vendors for their fault or deemed negligence.

18. Parking is the sole responsibility of the vendor. Load in/out access will be allowed for a short period of time for the delivering and restocking of food, merchandise and/or other supplies only. Vehicles left unattended near the vendor area will be subject to towing. The Winchester Dairyfest Committee or the Township of North Dundas are is not responsible for any cost incurred.

19. Dress and attire should be appropriate for a family event and environment.

20. Any cheques returned by your bank will result in a $25 NSF fee.

21. Exhibitors are expected to participate for the duration of the event, rain or shine. All Vendors fees are non-refundable after July 15th 2024 Failure to comply with the above will result in the expulsion from Winchester Dairyfest 2024. The

Winchester Dairyfest Committee will not be responsible for any expenses associated with the closing of the booth.